Saving time and money with an expense department program that helps you determine the best time to pay bills, expenses and discounts and maintain a close relationship with your suppliers.
Advantages
The possibility of defining all types of expenses (cash - cheques - credit cards - first-term cheques-- in the cashier and banks - advance payments)
The possibility of linking these types to general accounts
The ability to define all types of bank transfers.
The possibility of linking these types to general accounts and determining their effect on the documentary cycle
The possibility of issuing detailed reports for all operations and movements on accounts
Bills of exchange
Bills of exchange are characterized by the ability to pay for all types of indexes from suppliers, customers, and employees, as well as display the entry resulting from the transaction before confirmation the bill, also it contains many ways of disbursement, which are: cash (default), issuing a cheque, endorsing a cheque, bank transfers and a credit card.
Bills of exchange for branches
It is a window in which the expenses of the organization are entered without charging them to the indexes from suppliers, customers, and other indexes, so multiple expenses in one bill can be added.
The bills of exchange for branches are linked in the window called “reasons for exchange”, where the reasons for exchange are first added to be selected later in the bills of exchange.
Issued cheques.
The issued cheques through bills of exchange screen are added through the exchange way "issue a cheque", and the user can also add cheques directly from the issued cheques window after confirming the bill of exchange.
Issuing a cheque, the cheque will be added to the issued cheques window and an entry is created in the journal window. After that, work is done on cases of transferring the status of the cheques issued through the issued cheques window in the following cases:
Cashing the cheque: In case of cashing the cheque in the bank.
Returning the cheque: If the check is returned in the bank.
Withdrawal of the cheque: In case of withdrawing the check from the supplier.
After each of the previous cases, you must click on the (Confirm) icon to transfer the status of the check and record a transaction entry in the journal window.
Issued checks can be disposed through one of three options
The first option: is to cash the cheque, and thus the check cycle ends at this stage.
The second option: In the normal situation, the cycle ends when it is disbursed, but in the absence of sufficient balance in the organization’s account, the cheque is returned in the bank and then the supplier either returns the cheque to the bank for collection or returns it to the organization..
The third option: is to withdraw the cheque from the person to whom the check is issued, and thus the check is canceled.
Debt notes
Debit notices are used when a specific company records an amount on a company or another party, and it issues a debit notice to inform this party with the amount that was debited to it, as the second party verifies the amount in favor of the first party according to this notice. Such as: purchase discount or acquired discount
