The establishment of institutions step is one of the first steps that are made and to enter the data and constants of the institution in order to build the accounting system accordingly. It contains “institutions settings” and includes: types of institutions, contact information, and other classifications. It contains Enterprise Reports and includes: Hierarchy. Finally, it contains enterprise management. Yes, you can list the types of institutions that will be selected when defining a new institution, which they are - a group, company, or branch .... and others.
Yes, you can easily add your own company logo
Yes, you can easily add a logo for your organization’s reports
Before starting to use the procurement cycle, the suppliers that will be dealt with must be defined. And the definition of the type of service that will be provided by the supplier, and the scope of the resource if it is internal or external,
From the Supplier Definition window, the items that are dealt with with each supplier are entered and then linked with the corresponding item in the establishment's items added in stores.
It is also possible to add means of communication with the supplier such as (email - phone - mobile ... etc.) from the means of communication
Yes, it is possible to add any bank information about the supplier such as (documentary credits - account number - bank name ... etc.) from the bank information
You can add the suppliers that are considered as an identification key for the resource defined, which is information to let the user know that this resource was identified by the resource added in the key window.
Yes, it is possible to deal with the supplier as a customer as well. Through the link window, the name of the supplier is linked to the name of the supplier in the customers screen. This is to show the supplier's movements as a supplier and as a customer in the account statement.
It is the process of purchasing and receiving goods and proving the supplier's entitlement in one process without the need to split the purchase process into a consignment and then an invoice. Any additional costs are added to the purchase. When fixing the direct purchase invoice, the stock is affected by the purchase process and the supplier's debt increases at the same time.
Payments are all exchange vouchers, branch exchange vouchers, checks issued, and debit notes.
Exchange vouchers are characterized by the ability to pay for all types of indexes from suppliers, customers, and employees, as well as display the entry resulting from the transaction before fixing the bond, in addition to that it contains several methods of exchange, which are: cash (default), issuing a check, checking in, bank transfer, and credit card.
It is a window in which the expenses of the institution are entered without being charged to the indexes from suppliers, clients, and other indexes, so that multiple expenses are added in one document. The branches exchange vouchers are linked in the window “reasons for exchange”, where the reasons for exchange are first added to be selected later in the branches exchange vouchers.
Checks issued through the exchange vouchers screen are added through the exchange method "issue a check", and the user can also add checks from within the issued checks window directly. After confirming the exchange voucher - issuing a check, the check will be added to the issued checks window and an entry is created in the journal window. After that, work will be done on cases of transferring the status of the check issued through the issued checks window, which are the following cases: 1- Cashing the check: In the case of cashing the check in the bank. 2- Returning the check: If the check is returned in the bank. 3- Withdrawal of the check: In the case of withdrawing the check from the supplier. After each of the previous cases, you must click on the (Confirm) icon to transfer the status of the check and record a transaction entry in the journal window.
Debit notices are used when a particular company records an amount on a company or another entity, and it issues a debt notice to inform this entity of the amount that has been credited to it, as the second party proves the amount in favor of the first party under this notice. For example, purchase discount or acquired discount.
There is the possibility of extracting daily reports of the corporation’s procurement movement for all suppliers, as the reports show what the company's daily debt is
Adding the items is the second step after preparing the stores, where the items are added in the organization according to the previously added archive sections. Then choose the units, prices, storage unit and the default unit, and choose the product locally manufactured or finished.
Through the Archiving Department, classifications for the product are included in tree form, so that it is main and sub-classifications to be linked to the item when adding it, such as classifying the items into (food, beverages) or otherwise, depending on the nature of the items
They are reports that show the balance of items in the organization, bad, issued, or incoming, at all levels (store - company - branch - or on-demand items) as well as the cases of the item (allocated -booked - the reserved quantity - available)
It is a report showing the incoming and outgoing quantities of the items to be searched for, as well as a full statement of the movements on these items such as (item movement source - quantity - price - stock ... etc.)
It is a report showing the incoming and outgoing quantities of the items to be searched for, such as (the balance of the first incoming period - spent - the available balance at the end of the period ... etc)
You can enter all customer data such as (contact information - the customer’s financial limit - the customer’s currency type ... etc.)
From here begins the sale process, in which the items to be sold are chosen either through short or long-term cash, and there is also a scheduling in the long-term type of sale and the follow-up of the delivery of the goods is partial or complete, and there is also the possibility of hunger if found
Receipts in sales contain all of receipts of receipts, incoming checks, and credit notes (everything related to the organization's revenues)
This can be known through the sales statement and the cost price report, where the report shows sales, cost price, and gross profit whose percentage is worse in total or in detail
Accounting contains all the systems related to managing financial operations through: the payments system, the receipts system, and the general professor who works on managing the entries resulting from all system operations, managing assets and displaying depreciations of assets in the financial statements, and managing budgets at the level of accounts and at the level Cost centers, in addition to many financial reports that display data in effective ways to analyze it.
Through the chart of accounts, all the accounts necessary for the work of the institution are entered on the system and the settings for each account are entered. The account number is a number with a uniform section length for all accounts, so that all account numbers have the same number of digits, such as: bank account numbers. Hence, the accountant must plan well how to prepare the tree before starting, determine the number of sections well, and anticipate an increase in the accounts before starting to enter them so that there are no mistakes in preparing the guide.
Determining the number of sections of the chart of accounts *The length of the account: it is the number of account numbers. It must be chosen carefully because it will not be modified after starting to enter accounts. • Son syllable length: It is the number of numbers that will be generated within the son syllable. For example: If we choose the length of the son syllable equal to "1", then it is the number of numbers allowed to be entered in the son syllable from "1 to 9". Likewise, if we choose the length of the son syllable equal to "2", then it is the number of numbers allowed to be entered in the son syllable from "1 to 99". • Received currency: It is the default currency for the system and financial transactions.
Through the window of adding / modifying entries, manual accounting entries are entered into the system, where the basic information for the entry is entered and then the entry details are entered from the other book.
The account number is a number with a uniform section length for all accounts so that all account numbers are the same number of digits, where the account number consists of two parts: one part represents the cost center and the other part represents the account number in the accounts directory.
In cost center management, the required cost centers are added to the organization. The addition of cost centers is based on the pre-set up of the structure and length of the section of the cost center shape in the “Settings for Enterprise Management”. Where cost centers are added in a hierarchical fashion as in the chart of accounts.
Linking to the group directory is used to be used in preparing the consolidated lists of several institutions, so that the institution’s account is linked to the equivalent of the account in the parent institution’s directory.
Yes, re-arrangement is used in the event that the user wants to re-arrange the structure of the chart of accounts, for example arranging the assets below the liabilities, and so on.
Exchange vouchers are characterized by the ability to pay for all types of indexes from suppliers, customers, and employees, as well as display the entry resulting from the transaction before fixing the bond, in addition to that it contains several methods of exchange, which are: cash (default), issuing a check, lending a check, bank transfer, and credit card, Details of the registration, as the method of cash disbursement is the default method of payment within the bond.
Various financial movements, through which financial movements are added according to their type (exchange, or receipt) and directed to the accounts of the indexes. It has a variety of uses. For example: disbursement of sums for the tax as expenses for petty cash, and the exchange and settlement of a covenant for the indexes.
Receipt receipts are characterized by the possibility of arrest from all types of indexes from suppliers, customers, and employees, as well as displaying the registration resulting from the transaction before confirming the receipt, in addition to that it contains many methods of receipt, which are: cash (virtual), incoming check, bank transfer, and credit card. Details of the record, as the method of cash receipt is the default method of receipt within the receipt.
The account statement is a report that displays the financial movements of the indexes during a certain period of time, as well as according to several search criteria, display using the index currency, using the index currency and the local currency, using the foreign currency and the local currency, as well as displaying all the posted and non-stage movements. It contains many types of indexes, including: employees, customers, suppliers, orphans, and sponsors.
Yes: you can extract a full report of all suppliers or customers in which each of the (balance of the first period - movements during the period - balances in totals - balance of the end of the period) is clarified, each one separately
It is a window to display the entries resulting from all the different windows of the system to be migrated later to the "GL-Posting Entries" window according to the journal posting settings previously prepared from the accounting settings.
It is a window that contains inside it all the accounts of the facility, so that each account has its own page called a professor page. The financial movements that affected it, whether they are debit or credit movements, are recorded in it based on the entries that were recorded in the journal. Whereas, the account balances from the ledger account are used to prepare the trial balance later.
It is a window that contains inside it all the accounts of the facility, so that each account has its own page called a professor page. The financial movements that affected it, whether they are debit or credit movements, are recorded in it based on the entries that were recorded in the journal. Whereas, the account balances from the ledger account are used to prepare the trial balance later.
It is a report that displays account balances according to the chart of accounts hierarchy, showing the account balance and the nature of the account (debit or credit).
It is a report that displays the balances of cost centers according to the hierarchy of the centers directory, as it displays the balance of the center and the nature of the center (debit or credit). Cost centers are used in the accounting record to load whether expenses, revenues, or other accounts on a specific cost center, and therefore we can make reports on the basis of cost centers so that the management at the end of the period can know the productivity of each branch and the expenses of each branch separately, and so on in various other areas.
Benefits of trial balance: 1. It helps in making financial statements: such as the income statement, the financial position list, and the property rights list. 2. Gives us a summary of the balances of all accounts at a given moment; Like client accounts, the fund, and many other accounts. 3. It helps us to ensure the correctness of the posting of transactions and to discover errors in the registration processes, through its balance and equality. The system is also distinguished by the criteria for searching when preparing the trial balance, including: the cost center, when preparing the trial balance according to a specific cost center. And also the classification, to show accounts according to the levels of the account directory. For example, the first level considers assets, and the second level considers current assets, while the last level considers all accounts.
The enterprise pays the tax on its purchases that are subject to value-added tax and collects the tax on the products it supplies. Thus, the firm collects the tax, on behalf of the General Authority of Zakat and Income, and has the right to claim the tax paid on its purchases subject to it. Consequently, the establishment submits a "tax return" to clarify the details of the transactions related to supplies and purchases subject to VAT. Based on this return, the business will be required to either pay VAT or recover the surplus. This group of activities is referred to as a VAT tax return.
SMS is considered one of the fastest means of communication and communication currently known, but one of the most effective and accomplished. Therefore, we have integrated this technology within our system as the system provides each user with (incoming mail - and outgoing mail) and also provides instant conversation between system users. The system provides the possibility for users to communicate through the messaging system, as well as determining the contacts that can be addressed according to the organization’s structure. The messaging system also provides for sending requests from employees to the administration or to whomever is authorized to first approve the requests.
It is a box in which all sent messages are located.
It is a box in which all received messages are located.
It is a mailbox where all archived sent messages are located.
It is a box in which all received messages are archived.
It is an inbox in which all deleted sent messages are located.
It is a box in which all deleted received messages are located.
It is a box in which there are all sent or received messages of the type of request.
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